Global HRIS & Data Manager

The organisation

Utopia Music is a Swiss Music fintech company, founded in 2016, leveling up the Music Industry through clear, transparent, and reliable data-based solutions. We support the whole Industry to make more money, faster, with less costs, and less errors while creating an ecosystem where music & tech foster creativity & joy.

Utopia Music has an ever growing team of around 600 team members, that will make this happen. Distributed across Switzerland, UK, Sweden, Finland, USA, Spain, Belgium & Austria and with more locations to come soon. We are all focused on one common goal: to create a new industry standard for everyone. Utopia Music is merging Music and Tech and bridging the data gap by connecting global consumption, accurate metadata, and fast payments to an industry-wide trust platform. Our goal is to unlock creative value and enable Fair Pay For Every Play to make a better world for Music.

The open secret is that the music industry is struggling with the very basics of music accounting: What was played, when and where? Who should get paid and how much? Music is incredible. It can excite hundreds, and unite thousands. But as an industry, it has been slow, complicated, and disparate. While the tech world has moved into the future, the music industry continues to be shaped by inefficient systems of the past. At Utopia we believe there is a better way. Which is why today we are setting out to transform the entire industry; creating new revenue streams, consolidating the data and decluttering the admin. Unlocking the industry’s full potential by unifying it all in one truly holistic space. Some might call that a Utopia.

The position

This is a new and single-contributor role at Utopia Music. You will be responsible for implementing, leading, guiding and technically supporting all HR systems used by Utopia Music. (i.e. HRIS (Workday), L&D system, ATS, Payroll, employee survey platform, and much more). You will lead the development and on-going administration of the global HRIS strategy/roadmap and will be responsible for the design, maintenance, integration, and data reporting across all of the organization’s HRIS systems globally.

This role requires strong teamwork and collaboration with multiple stakeholders and able to be flexible and adapt to changing priorities. You will report directly to the Global Director of People Operations and be part of the People Operations Team consisting of around 8 - 10 team members.

The ideal candidate lives in Europe and has experience working for an international fast pace, scale-up organisation and has worked in a similar role. Workday is the main platform so experience with implementing and maintaining this system is key. The current HR systems are a bit outdated so new systems, like Workday and others need to be implemented.

You know how to manage the dynamics of an international organization, including the technical and legal complexities that come with a cross-border footprint. You have a drive, used to work under pressure and ready to make things happen while passionate about driving operational excellence and supporting key initiatives across the company with a focus on enabling strategic outcomes. Within this role you can work remote.

Tasks & responsibilities

• Responsible for the design, development, implementation and maintenance of our HR systems;
• Analyse HR processes and make recommendations for improvements via the use of technology;
• Identify opportunities for automation and reduction of manual processes in partnership with teams;
• Lead the specifications, development, and implementation of new or redesigned systems, reports, integrations, and procedures for HR module users to ensure efficient business processes;
• Utilize metrics and analytics to improve HR and business decision-making and provides business analytics and custom reports;
• Responsible for owning global data reporting to support the business;
• Provide data-based recommendations to improve the candidate and employee experience;
• Create reports that helps partners 'to look around the corner' and identify trends, patterns and issues;
• Collect and compile people metrics, in an automated fashion, from a variety of sources including HRIS, payroll outputs, employee surveys, exit interviews, employment records, recruiting pipeline and closure, government labor statistics, and competitors practices;
• Provide self-service and customizable functionality for organizational health and business intelligence reporting;
• Create and lead processes, systems, governance, and discipline that scale as it relates to data management;
• Ensure compliance with data privacy regulations and best practices;
• Lead HR change through process mapping, continuous improvement and communication planning;
• Assist with reviewing any new potential employee experience technology vendors to assess utilization and optimization, to include project managing and needs assessments;

Candidate profile

• Multiple years of operational and strategic HRIS experience;
• Subject matter expertise in Workday and other connected HR Systems;
• Experience and proven success in developing fit for purpose, HR technology-enabled systems and processes. Global HR system experience necessary;
• Expertise with vendor selection and vendor management;
• Experience performing diagnostic tests and audits;
• Exceptional analytical reasoning and problem-solving capabilities with demonstrated abilities to think creatively and strategically to solve and answer key business questions/problems;
• Excellent interpersonal and collaborative skills, with a professional demeanour;
• Well organized with the ability to multitask, prioritize and manage shifting responsibilities;
• Strong attention to detail, organizational skills, excellent verbal and written skills and the ability to multi-task and manage complexity;
• Ability to adapt to modification and changes to project plans, demonstrating flexibility to implement new strategies and tactics to accommodate these changes;
• Ability to make both strategic and tactical decisions on sensitive, confidential issues;
• Experience collecting data and generating reports using appropriate business insights tools

The offer

• Great atmosphere - we live, love & breathe music & tech!
• Utopia Music offers you a challenging position with good career prospects in a fast-growing international company;
• We offer a very competitive remuneration package, stock options and a bonus;
• Working in an impact oriented team and inclusive company culture;
• Flexible remote policy provides the freedom to work either from one of our offices or from home;
• We celebrate being an international- and multicultural company.

Interested?

You are invited to apply for this position by following the link below. For more information, please contact Guy Laeven at +31 (0)6 19 79 80 68.